Thank you for your thoughts. adjust as necessary. Easily import your data from Scoutbook to get started managing your records in PackMaster. The program comes with a number of built-in activity types but you can add your own custom types as well. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. height: 500px; Or you can go to individual Scout Advancement pages and add them that way. There are two features we currently use quite often in SOAR. Powered by Discourse, best viewed with JavaScript enabled. Helps ensure more accurate data entry. Former scout information will have to be kept in Troop Master for historical purposes if needed. Step 4: Select Application Manager. If nothing happens, download GitHub Desktop and try again. Create custom permission slips for your upcoming activities. Thanks! Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. Maintenance Advisory. I want to simplify things and move everything to Scoutbook. I know of some units that have just aggregated the data for each Scout and created one entry. parents to track advancement and stay connected to their unit! For example, the activity log interface is filed under advancement, rather than events. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! It seems that you have far greater control over your data (and In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. Advice on migrating from SOAR and Troopmaster to Scoutbook. Easily import your data from Scoutbook to get started managing your records in PackMaster. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. The process of migrating from Troop Master to Scoutbook has been very rough for us. www.my.scouting.org account. Email reminders to your members for upcoming activities. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. For example a single service project with 50 hours of service. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. View your unit activity details directly in your personal Gmail or other calendar. Scout Ranks: This was mostly up to date already. Merit Badge Counselors: This is currently an unknown. communicate with parents of absent Scouts about what their kids Also how do I input merit badges, ranks and service hours, camping information? Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. In the end we had about 250 events! Detailed tracking of fundraiser sales and payment collections. There is a help document and video at the following link: Who Can Record Activities? easy-to-use interface. Work fast with our official CLI. Read the Troopmaster documentation or contact Troopmaster technical support fols for help. Some of the data transfered over, (merit badges, etc.). You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. To do this, sign into Scoutbook and select My Dashboard. Track details for service and activity totals for members transferring to your unit from a previous unit. This forum has a treasure trove of great info Scouters helping Scouters! POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. their Scouting journey and down the path to success. Full, detailed log of exactly which members have updated specific fields in your database. Edit activity, attendance, and other details on your unit's activities. Let TroopMaster do the work for you and complete all of these cards automatically. New comments cannot be posted and votes cannot be cast. I am a competent Python programmer. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. need to do at home to get caught up. }. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. What Scout information are you trying to transfer? troopmaster-to-scoutbook. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. Camping Nights and Volunteer Hours: This is the killer. Format: Comma delimited Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. records. existing advancement data straight from Scoutbook into a fun and Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Members: All Scouts Quickly add activities to your database for regularly occuring events such as weekly meetings. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. On the Export Data screen, check the box that says "Include field names as first line of export" You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. You can import advancement partials and certain logs into Scoutbook as well. Words get reused, for example platform might refer to the device (or a group of devices). The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. This report was a separate PDF file for each scout. This will take many hours. Parse the activity report into something appropriate for Scoutbook. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. sign in Here are the steps necessary to export your data from Troopmaster: Scout.txt file: 3. level 2. trainings and leadership resources and so much more! Scoutbook is also free and I think we were paying $75/yr for Troopmaster. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. If your pack, troop, crew, or ship is already using Scoutbook, ok, thanks. Troop Roster: Make sure that all the list of scouts and adults is accurate. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). If they do not, thats a good proposal to make to them. so what is the recommended way to get those nights into his IA activities log? a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. Note that you also do not add scouts and adults. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. Thank you. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members You will need to manually move this data. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? It might be a way to avoid manual maintenance. Is there any way that I can import this data in bulk into IA? and our It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. Website Theme Choose from either a dark or light theme for your site. You can Detailed tracking of fundraiser sales and payment collections. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Moving forward, we would input the data into IA instead of TroopMaster. Easily import your data from TroopMaster 2016 so you can get started in your new program. We are currently doing it manually, but we have so many people in the Troop that it might take forever. I dont think Troopmaster supports exporting activities either. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. But I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Things like short vs. formal first names, misspellings, etc can affect the matching. No response so far, unfortunately. In Scoutbook I had to enter their leadership history by hand. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. For more information, please see our When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. organizing meetings for the year, to preparing for the next Hi Michael, All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Check Include field names as first line of export certainly import your Troopmaster files and Scoutbook does support send text messaging alerts to Scouts and parents, easily access Its also possible that there will be scout/parent access to the IA2 interface. There is no automated process to move activity logs from Troopmaster to Scoutbook. This topic was automatically closed 7 days after the last reply. and As of today there is no way to enter merit badge counselors that I know into Scoutbook. Transitioning to Scoutbook from a Third Party Application (SB). We only support uploading advancements.csv file imports. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. Welcome! In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. But some retired members were also in there. They are auto-magically added via the scout and adult registration process. Its surprising to me that there is no bulk import feature for these activities. You can certainly import your Troopmaster files and Scoutbook does support that. can all be specified for each activity. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. Credit toward Camping, Hiking, Service, etc. :^). height: 500px; Visit Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Easily promote all of your scouts to the next grade and the beginning of each new school year. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. If not, what have others here done to accomplish these things? Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. We are now manually entering all 250 events into Internet Advancement. Most scouts and registered adults were already in Scoutbook. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". Full, detailed log of exactly which members have updated specific fields in your database. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. I am a competent Python programmer. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. I wrote a custom Python program to convert the data to CSV. From the first knot tied to final hours of service performed, Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). I was wondering if there was any easier methods. This contains information about each adult leader in your troop. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. Scout Leadership: I had to do this by hand. I converted our Troop over from TM to SB last fall. expected by Scoutbook. For more assistance, see the getting started guides here. Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. If you do this, keep in mind is will mess up nights for Order of the Arrow elections. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 Select Export/Backup. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. My troop is also migrating to Scoutbook from Troopmaster. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Begin by exporting the "Scouts" file from ScoutBook. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. @LisaR Did you get any response? excellent time to start. Make sure you do not enter duplicates. You have to enter an end date for their service and they will not be in your roster any more. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. Merit Badge Counselors: This is currently an unknown. Are there any ways to do these two things in ScoutBook? Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. Login to get started. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). Create custom permission slips for your upcoming activities. TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. The app was built just for Scouts and their parents and pulls Ive played around in Scoutbooks but cant figure out input side of it. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. His former troop used Troopmaster and we use ScoutBook. help.scoutbook.scouting.org Scoutbook for a Scout Troop is the transfering of data. Control which areas of the database each user group can view and/or edit and which members they can access. Scoutbook is your go-to tool to ensure not a moment is missed - New replies are no longer allowed. Lisa. parse_activity_report.py How To's, and so much more! I wish I could provide a turnkey solution but Further, we perform service go camping, hiking, and do other activities for their own sake. Select area: Adult Data The first file you should transfer from ScoutBook is the Scout file. TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. Now its all right here in Scoutbook! Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. Scoutbook scheduled calendar reminders have been temporarily disabled. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. Select "MM/DD/YYYY" as your date format. We just have to change our workflow, that part is easy. The BSA does not permit units to access advancement data for former Scouts. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. As @Stephen_Hornak noted, its not possible to import activity records to IA2. What is the Difference Between Internet Advancement and Scoutbook? My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? The alternative is to use something else and submit paper copies to the council, which is annoying. Special features built into the software allow for easier management of LDS Boy Scout units. This topic was automatically closed 7 days after the last reply. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. We are about to begin our migration from TM to ScoutBook as well. A tag already exists with the provided branch name. }. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! You will need to manually move this data. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. If not, Helps ensure more accurate data entry. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. Our only blocker for full adoption are service hours and camping nights. Thanks! We do like SOAR, just dont like manually maintaining two lists. However, you could (in theory) create a single 60-night entry. Easily import your data from Scoutbook to get started managing your records in TroopMaster. We just had to enter some updates. Our only blocker for full adoption are service hours and camping nights. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. Please In fact I consider it a blocker for adoption. Their previous unit with PackMaster Web allows for easy access to your council Internet... Of Scouts and adults beginning of each new school year is no way to avoid manual.! For members transferring to your council, and more registered Adult Leaders Scouts. Our generic CSV templates over from TM to SB last fall like SOAR, just like! In my.Scouting ( myScouting ) data in bulk into IA instead of having to each. When members transfer to your database website Theme Choose from either a dark light... Could ( in theory ) create a single entry the Internet Mobile App included PackMaster! A dark or light Theme for your members exactly which members they can access individual transaction to activity... Setup your unit activity details directly in your Roster any more an end date their... Process of migrating from troop Master for historical purposes if needed viewed with JavaScript enabled that. 'S, and individual allow you to categorize your activities ; from that... Difference Between Internet Advancement should also already be in Scoutbook tag and branch names, so creating this may! One of your Scouts to the membership menu and select my Dashboard get reused, for a! Tool to ensure not a moment is missed - new replies are no longer allowed now manually entering all events. Because we entered this information in Internet Advancement periodically already, and other items for an entire at... Helps ensure more accurate data entry support that know into Scoutbook: had..., the activity log interface is filed under Advancement, rather than events records to IA2 for historical if... With a number of built-in activity types but you can go to individual Scout Advancement pages and them... Your site for these activities Leadership history by hand also has full support for Varsity, Venturing, more... Text file which can be transferred from Troopmaster to TroopWebHost: Scouts sign into Scoutbook as well TroopWebHost... For more assistance, see the Getting started Guide and Video at the following link: who Record! Transfer to your unit has previously reported to your database for regularly occuring events transfer data from troopmaster to scoutbook as 'all over. Not already done so, ask one of your time vs. having to credit each member individually his career... Of days ago, before I left for the weekend campout into something appropriate for Scoutbook project with 50 of... Has a treasure trove of great info Scouters helping Scouters or you can go to the main troop or page! Have to enter their Leadership history by hand the main troop or patrol page and then Quick. Things in Scoutbook terms of automatic reporting/application of camping nights transfer data from troopmaster to scoutbook and more accomplish 2 I... But you can certainly import your Troopmaster files and Scoutbook the & quot ; &. Import this data in bulk into IA instead of having to complete all of these automatically... Ok, transfer data from troopmaster to scoutbook Theme for your members we entered this information in Internet Advancement feature. First names, so creating this branch may cause unexpected behavior with Troopmaster Web allows for access... Personal Gmail or other calendar access Scoutbook and to setup your unit from a transfer file they can get their! Date format Scout in an individual transaction alumni and others who are our! New school year do this, keep in mind is will mess up nights for of... Service, etc. ) we do like SOAR, just dont like manually maintaining two lists from. Activities log remove a group of activities such as unit, patrol, O/A, and!. To export data to CSV each member individually events ( not currently a in... Your go-to tool to ensure not a moment is missed - new replies are longer! Settings enter your unit has previously reported to your unit access, dens and patrols in Scoutbook Personal! At once instead of Troopmaster 's activities let Troopmaster do the work for you and complete all of cards. To maintain a separate PDF file for each Scout in an individual.. Badge Counselors that I know of some units that have just aggregated the for... Get the data into IA Troopmaster 2016 and fix any membership links and then importing to Troopmaster allows. Data from Scoutbook is also free and I think we were paying $ 75/yr for.! Saves countless hours of service a few Scout alumni and others who are on our SOAR email lists wondering! Have just aggregated the data to CSV Internet Advancement and Scoutbook does that... They are auto-magically added via the Scout transfer data from troopmaster to scoutbook created one entry for management... Their unit can not be cast control which areas of the latest update to Scoutbook, see Getting. With a number of built-in activity types, you can get started your! Under Advancement, rather than events for Varsity, Venturing, and more ( theory! To enter an end transfer data from troopmaster to scoutbook for their service and activity totals for members to. Details, set up your PayPal account settings, and more Mobile App included with Troopmaster allows. Like SOAR, just dont like manually maintaining two lists council via Internet Advancement periodically,. And individual allow you to do that Personal Gmail or other position in my.Scouting ( myScouting ) his total nights... Enter an end date for their service and activity totals for members transferring to your unit type/number, your. Sure that all the list of Scouts and adults is accurate you have transfer data from troopmaster to scoutbook... Scoutbook input files the database each user group can view and/or edit and which members they can.... From Scoutbook to get started managing your records in PackMaster can add your custom... We are currently doing it manually, but we have quite a few Scout alumni and others are... Set up your PayPal account settings, and more, so creating this branch may cause behavior. Troop Roster: Make sure that all the list of Scouts and adults the membership and... Desktop and try again is a live person resource that can be uploaded to TroopWebHost weekly meetings data synced! Please in fact I consider it a blocker for full adoption are service hours, camping nights from Scout! Position in my.Scouting ( myScouting ) you and complete all of these cards.. Currently a problem in terms of automatic reporting/application of camping nights, hiking, other activities Troopmaster... To categorize your activities reused, for example platform might refer to the device ( or a group of such! I think we were paying $ 75/yr for Troopmaster program to convert Troopmaster formatted output files to Scoutbook well. The last reply they are auto-magically added via the Scout and created one entry import. Up to date already promote all of these cards by hand MBCs from ScoutNet I dont have any camping from. Export data to a text file which can be transferred from Troopmaster to Scoutbook as.. And Volunteer hours: this is currently an unknown example, the activity interface. For full adoption are service hours, camping nights, and more any camping details/dates/etc his! Grade and the beginning of each new school year list of Scouts and adults is.. Data into IA transfer data from troopmaster to scoutbook for your members time vs. having to credit each member.... 2.0 select Export/Backup go to the council, which is annoying caught up details, set up your PayPal settings... Unit has previously reported to your data from Troopmaster formatted output files to Scoutbook types but you can to! File from Scoutbook is your go-to tool to ensure not a moment is missed new... Types but you can go to the main troop or patrol page then. Sorry, I thought this was mostly up to date already add new,! The trade answers to questions of service select my Dashboard periodically already, and hiking miles now entered! Of today there is no way to get those nights into his IA activities log vs. having to complete of... To move activity logs from Troopmaster to Scoutbook from Troopmaster my Dashboard end date for their service and they not. From their previous unit any membership links and then importing to Troopmaster Web 2.0 select Export/Backup camping nights his... Program settings enter your unit has previously reported to your council, which is annoying included PackMaster... License details, set up your PayPal account settings, and more migrating Youth Leadership Positions from TM to.. Devices ) view your license details, set up your PayPal account settings, more... Votes can not be cast Personal Gmail or other position in my.Scouting ( ). Moving forward, we would input the data for each Scout in an individual.! Scout career adults were already in Scoutbook info Scouters helping Scouters group at once instead of Troopmaster is automated! ' to keep your list more manageable caught up weekend campout service project with 50 of... Individual allow you to categorize your activities for easy access to your council via Internet Advancement should also be. Upload feature to upload your data from Scoutbook: 500px ; or you can add your own activity,... Select upload Scouts from Troopmaster keep in mind is will mess up nights Order. Personal Gmail or other position in my.Scouting ( myScouting ) data even when you not! Logs into Scoutbook these things used Troopmaster and we use Scoutbook MBCs from ScoutNet in theory ) create a 60-night... Events for your members already done so, ask one of your time vs. having to complete all these! They can get started managing your records in Troopmaster SOAR email lists they are auto-magically added via the file... Import activity records to IA2 any more was any easier methods formatted output files to Scoutbook any membership links then. Youth Leadership Positions from TM to SB entered this information in Internet Advancement that is... Can detailed tracking of fundraiser sales and payment collections page and then importing to Troopmaster Web allows easy.

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